This article provides information on Part Records and how to create new Part records.

  • Apr 8, 2026
  • Article

Title
Parts

Content

Part records are used to represent items kept in Inventory. These parts can then be used to complete work orders in MVP One. More information on how Parts are created and the information they contain follows below. 

 

Creating a Part Record

In order to create a Part manually use the following steps:

  1. Select Inventory.
  2. Select Parts.
  3. Select +New.
  4. Enter in the required information (highlighted in blue, all other fields are optional).
  5. Enter optional information if desired.
  6. Select Save.

 

Parts can also be created automatically during a Purchase Order receipt or manually using the Import Wizard (if you are a local administrator user). The Import Template to use is Parts.

 

How to Fill Out a Part Record.

General

Part ID: Part IDs can be automatically generated or manually created. If a Part ID must be manually entered, the Part  ID field will be highlighted in blue. If the Part ID will be automatically generated, or can optionally be entered manually, the Part field will be grey.
Description: This is a text field where a description of the Part can be entered.
Type: The Part Type field can be used for subdividing and organizing Parts.
UOM: The Unit Of Measure (UOM) on a Part is the measurement distinction of how a Part is consumed.
Weight: The listed Weight of a Part indicates how much a part weighs. A Weight record must exist in MVP before adding it to a Part record.
MFR ID: MFR ID stands for Manufacturer ID. The Manufacturer would be the company/Manufacturer who developed and created the Part.
Model No: This is a field where the Parts specific Model Number can be listed. 
Stock: Using this drop-down, users can determine if a Part would be considered "Stock" or "Non-Stock". A Non-Stock Part is a Part that is not stored in inventory, and inventory/quantity levels are not tracked.
Part Class:  The Part Class field can be used for subdividing and organizing Parts. 
UNSPSC Code: The UNSPSC Code is a numerical field on the Part Record. UNSPSC stands for United Nations Standard Products and Services Code.
Notes: The Notes Field is an open text field that can be used to place Part specific information.
Account Codes:
  1. Balance: When a Part is received, the dollar value of the Part is added to the Balance code. It is the current on-hand value. 
  2. Expense: When a Part is used, the dollar value of the Part is added to the Expense code, and removed from the Balance code. 
  3. Write-off: When a Part is adjusted, the dollar value of the Part is added to the Write-off code, and removed from the Balance code. 

 

 

 

 

  1. Warehouse ID: Use the Warehouse ID to list the Warehouse where the Part is stored in. The Warehouse ID must be a record that exists in MVP.
  2. Stock Location: Stock Locations are used in conjunction with Warehouses to list where a Part is stored in stock.
  3. Quantity: The Quantity field is a numerical field where a current Quantity on hand can be listed for the Part.
  4. Unit Cost: The Unit Cost field is a numerical field that can be used to list the costing information for each individual unit/part. This cost information will then be reflected on Part Checkouts.
  5. Date: The Date field allows a "received date" or "date entered" to be listed for that specific stock information.
  6. Account: if the current stock information should have the cost associated with an Account, the Account ID can be listed here.

 

 

Replenishment

 

  1. Warehouse ID: Use the Warehouse ID to list the Warehouse where the Part is stored in. The Warehouse ID must be a record that exists in MVP. In Order to set up Replenishment for a part, a Warehouse must be listed in the "QTY on Hand" section of the Part Stock Record.
  2. Reorder Method: Choose between one of the two desired Reorder Methods, Min/Max, or Reorder Point.
  3. ABC Class: Used as a way to classify parts in regards to ordering priority, the options are A, B, and C. If no ABC Class is selected, the system will register that part as class "C" by default.
  4. Balance: Used for the automatic/replenishment ordering of this part. When a Part is received, the dollar value of the Part is added to the Balance code. It is the current on-hand value.  
  5. Expense: Used for the automatic/replenishment ordering of this part. When a Part is used, the dollar value of the Part is added to the Expense code, and removed from the Balance code. 
  6. Write-off: Used for the automatic/replenishment ordering of this part. When a Part is adjusted, the dollar value of the Part is added to the Write-off code, and removed from the Balance code. 
  7. Taxable: This checkbox will determine if the part will be taxed, or not taxed when replenishment is used to create a PR/PO for the Part.

 

Substitutes

Vendors

  1. Single Source: If the Part in question would only ever be purchased from one Vendor, the box for "Single Source" should be checked.
  2. PO Description: 
  3. Vendors: Select +Add

     

    1. Vendor ID: List the Vendor ID for the Vendor that the Part will be purchased through.
    2. Unit Cost: The Unit Cost field is a numerical field that can be used to list the costing information for each individual unit/part that will be purchased through this Vendor. This cost information will then be reflected on Part Checkouts. 
    3. Vendor Part ID: If the Vendor has a specific Part ID or name for the Part in question, the ID/Name can be listed in this field.
    4. MFR ID:  MFR ID stands for Manufacturer ID. The Manufacturer would be the company/Manufacturer who developed and created the Part.  
    5. MFR Part ID: If the Manufacturer has a specific Part  ID or name for the Part in question, the ID/Name can be listed in this field.
    6. Lead Time (Days): The Lead Time field represents days, for example, entering a 7 into this field, means 7 days.When receiving a Part on a Purchase Order (PO) for the Vendor associated with the Part the Unit Cost that is displayed on the Vendors tab of the Part will be updated with the newly received Unit Cost (if it is different).
    7. OEM: OEM stands for Original Equipment Manufacturer.
    8. UOP: The Unit of Purchase (UOP) is the measurement distinction of how a Part is purchased. 
    9. QTY Per UOP: This is how many individual consumable units a Unit of Purchase contains.
    10. Min Order QTY: If a Vendor requires a minimum number of parts/units to be purchased at a time, that number can be listed here.
    11. Min Order Cost: If a Vendor Requires a minimum amount to be spent per order, that number can be listed here.
    12. Specifications: This is a text field where broader Vendor information can be entered that will in turn transfer to Purchase Orders and Purchase Requests.

     

Attachments

Attachments can be added to records for users to reference. They can be of any type, although only image (JPG, PNG) files will print off.
 
Please note that attachments on a Part record will not automatically transfer over, when the Part is added to a PO record.

 

 

URL Name
Start-Create-a-Part-Record
Getting StartedInventoryInventory And Purchasing