1. Asset ID: This field will allow you to enter in the name of the asset you are creating. The Asset ID cannot contain spaces, or certain special characters. Please note that if the entered ID exists in any other Asset Table, you will not be able to save the new Asset. This will ensure that no duplicate Assets are created. 
2. Description: This is a text field where a description of the Asset can be entered.
3. Status: By default when creating a new asset record the status will be marked as Up. After creation, the status of the Asset can be changed to Down
4. In-Service: When editing or creating Assets there is a checkbox labeled "In Service?" which when checked will not affect workflow. When unchecked PMs for these Assets will no longer generate unless the PM checkbox for "In Service?" is also unchecked.
5. Type: Asset Types allow users to categorize Assets, or define Assets by a certain type. Reports can be filtered using Asset Types as criteria as well.
6. MFR ID: MFR ID stands for Manufacturer ID. The Manufacturer would be the company/Manufacturer who developed and created the Asset.
7. Vendor ID: Vendors are used for Purchasing but are also associated with Parts and Assets. 
8. Department: Departments are used as a way to track costs on a grouping of Assets.
9. Cost Center: Cost Centers are used as a way to track costs for a group of Assets. In addition, you can receive Parts to Cost Centers from Purchase Orders, and check out Parts to Cost Centers. In this way, you can use Cost Centers to also act as a bucket for holding costs of non-stock items you want to receive via POs but not add to Inventory.
10. Notes: The Notes Field is an open text field that can be used to place Asset specific information.
11. Asset No.: The Asset Number field is used to list any internal Asset Numbers that would not apply as the Asset ID.
12. Priority: Asset Priority is set up to rank the asset by importance. When a Work Order is created/generated for an asset with an asset priority, the Asset Priority will be multiplied by the Work Orders priority, to calculate the weighted priority of the Work Order.
13. Availability: Asset Availability is a schedule of when an Asset would be used in production or would be in use.
14. Owner: The Owner field on Assets designates a user who has responsibility for this Asset if applicable. When in Edit mode the Owner field shows the People ID of the user assigned as the Owner, when not in edit mode it shows the First and Last Name of that user.
    • A Local Admin can enable MVP Settings to automatically assign a Work Order to the Asset Owner. Please reference this article.
15. Serial No.: A field where the Assets specific Serial Number can be listed.
16. Model No.: A field where the Assets specific Model Number can be listed.
17. Model Year: A field where the Assets specific Model Year can be listed.
18. Latitude and Longitude: If using Geolocation, you can list the exact/specific Latitude and Longitude of an Asset so that users can view the location of the Asset on a map.

Custom Fields

• MVP Supports the creation of Custom Fields for any of our Asset Classes (Location, Equipment, Repairable Spare, System), Purchase Orders, Purchase Requests, Work Orders, and Work Requests. These can only be created by your local administrators.

Location

The Location Tab on Asset records is used to display the Asset Tree information that relates to the specific asset.

• Work Order Notes: The Work Order Notes Field on Assets (found in the Location tab) is an open text field that can be used to place Asset specific information that you want users to see on Work Orders.

Financial

 

1. Purchase Date: A Date Field where you can list the date that the Asset was purchased/acquired.
2. Purchase Price: A field where you can list the price that the Asset was originally purchased for.
3. PO ID: If there is a record of the Asset being purchased through MVP Purchase Orders, the Purchase Order can be linked to the record by using the blue book icon to locate and select the Purchase Order ID.
4. Service Contract: Service Contracts are agreements between a customer/client, and a person or a company who will be providing services. For example, a Service Contract might be used to outline or define a work agreement between a contractor, and your company. 
   1. Contract ID:Using the blue book icon, users can link an existing Service Contract ID to the asset record. A Service Contract ID must exist in the system before it can be linked to an asset.
   2. Expiration Date: The Expiration Date field will autofill with the expiration date listed on the Service Contract record.
   3. PO ID: The Service Contract PO ID field will autofill with any Purchase Order information that is listed on the Service Contract record.
5. Budget: The Budget portion of an Asset indicates the amount of money that can be attributed to an Assetper month.     
   1. As an example, you can have an Asset that every month has a budget of $3,000 for work, you would put 3,000 in the "Budget" portion. Then when Work Orders are created for the asset, the cost of Work Labor and Parts can be tracked up against the monthly budget. 
   2. The Budget for each month needs to be entered individually for each month.
6. Life (mos.): This field represents the lifespan of the Asset in months.
7. Startup Date: This field represents the date that the Asset was first used/started.
8. Rental Agreement
   1. Rental ID: If renting an asset, the ID for the rental agreement can be entered here.
   2. End Date: The End Date of the rental agreement can be entered here.
   3. PO ID: If the Rental Agreement has been tracked, or is being tracked via Purchase Orders, the Purchase Order ID can be entered here.
9. Replacement Cost: The cost of replacing the Asset can be entered into this field.
10. Salvage Value: The price of salvaging, selling, or scraping the Asset can be listed here.
11. Warranty
    1. Warranty ID: If an Asset has an active or inactive warranty, the ID of said warranty can be listed here. 
    2. End Date: The date that the warranty expires would be listed here. When this end date has not passed, any Work Order or Work Request created will alert the user with a pop-up screen that the Asset is under Warranty.
    3. PO ID: If the Warranty information has been tracked, or is being tracked via Purchase Orders, the Purchase Order ID can be listed here.    

Spare Parts

• Spare Part Lists are added to Assets as a way to associate those Parts with that Asset.

Meters

• Meters are used to track different numerical information (hours, rotations, cycles, etc) for Assets.

Attachments

• Attachments can be added to records for users to reference. They can be of any type, although only image (JPG, PNG) files will print off.