Departments are used as a way to track costs on a group of Asset records in MVP. "Facilities" and "Sanitation" are examples of Department records that could be created.

Departments can then be linked to Asset records in order to track the costs associated with those Assets. 

 

 

Creating New Departments

To create a Department use the following steps:

1. Select Accounting.
2. Select Departments.
3. Select New.
4. Enter in the Department Name.
5. Enter in a Description and any relevant Budgetary information.
6. Select Save.

 

 

How to Fill Out a Department Record

 

General

 

Department: This field will determine the name of the Department record.

Description: This field will provide additional information about the Department.

Budget: This section will allow you to enter the monetary amount that is allocated to the Department's budget each month. 

 

 

Calculate Budget

Selecting "Calculate" will automatically calculate the amount of the Budget spent on Parts and Labor for each month. The Variance will also show the difference between the Budget and the actual amount spent.

 

 

Budget Transactions

Selecting  one of the "Variance" cells in the Budget table will populate the "Budget Transactions" table. This table will display all transactions made against the Budget for the selected month.