This article provides multiple ways to add Parts to Spare Parts Lists.

  • May 18, 2026
  • Article

Title
Add Parts to Spare Part List

Content

Spare Part Lists associate Parts with Assets to help users identify which Parts are used on that Asset.

There are four different ways users can add Parts to a Spare Part List, but two of them require admin access to MVP.

 
To add a Part to a Spare Part List use one of the workflow options below:
 

Add from the Spare Part List Record 

  1. Select Assets.
  2. Select Spare Part Lists.
  3. Select a specific Spare Part List.
  4. Select Edit.
  5. Select Add.
  6. Enter Part ID.
  7. Enter Quantity if desired.
  8. Select Ok.
  9. Repeat steps 5 - 8 as necessary.
  10. Select Save when done.
 

Add from the Asset Record

  1. Select Assets.
  2. Select Asset Class (Equipment, Location, etc).
  3. Select specific Asset with Spare Part List.
  4. Select Edit.
  5. Select Spare Parts section.
  6. Select Add underneath the Part List area.
  7. Enter Part ID.
  8. Enter Quantity if desired.
  9. Select Ok.
  10. Repeat steps 7 - 9 as necessary.
  11. Select Save when done.
 
Add using the Import Wizard (Admin)
  1. Select Administration.
  2. Select Import Wizard.
  3. Select Spare Part from the drop-down menu.
  4. Select Next.
  5. Select on "Spare Part" in blue text in the upper left-hand corner to download the template.
  6. Open the template in Excel.
  7. Fill in each row with the Spare Part List ID you want to use, the Part you want to add to, and the quantity if desired.
  8. Save the file as an excel workbook when complete.
  9. Return to the Import Wizard.
  10. Browse and upload the saved file.
  11. Select Next.
  12. Select "Stop on First Error".
  13. Select Process.

 

Have Parts Added Automatically (Admin)

To add Parts to Spare Part Lists automatically whenever they are checked out to a Work Order.
  1. Select Administration.
  2. Select Settings.
  3. Select Inventory.
  4. Change "Update Spare Part Lists" to Automatically.
  5. Select Save.
URL Name
Add-Parts-to-Spare-Part-List
Assets