The Purchase Order List view will allow MVP One Users to view all of their site's open Purchase Orders. This list can be sorted, filtered, and searched as needed. 

Each field in the PO List will be represented as a column and can be sorted by selecting the top of the column. For more information on Columns please reference the Rearrange Columns article.

The Purchase Order List can be accessed by selecting Purchasing> Purchase Orders.  

 

Purchase Order List Fields

PO ID: This field determines the unique name of the Purchase Order.

Release ID: This field displays the receipt number this PO is given when associated with a Blanket PO. 

Status: This field shows the current Status of the Purchase Order. This status can be Ready, Ordered, Receiving, Completed, Cancelled, or Invoiced.

Vendor ID: This field displays the Vendor ID linked to this Purchase Order.

Description: This field displays the description of the Purchase order. This is an open text field that can be used to provide more information about the Purchase Order. 

Type: This field displays the PO Type linked to this Purchase Order. 

Ordered Date: This field displays the date that this Purchase Order was sent to the Vendor. In MVP One this is when the PO's Status was changed to Ordered.

Promised Date: This field displays the date that the Vendor has promised the PO Line Items to be received by.

All Rec'd Date: This field displays the date that all Line Items on the PO have been received. This date will autofill once all Line Items have been received. 

Buyer: This field displays the User that is designated as the Buyer for this PO.

Payment Terms: This field is used to link a Payment Terms record to this PO. This is used to determine how much time a buyer has to pay for a PO after the invoice. 

Ship Via: This field is used to link a Ship Via record to this PO. This is used to designate how the PO Line Items will be shipped to the buyer.

Weight: This field indicates how much the overall PO shipment weighs.

Unit of Weight: This field is used in conjunction with the Weight field. This shows in what unit of measurement the Weight is given.  

Notes: This text field can be used to display Notes and Note Templates.

Print: This field can be marked as True or False. When the Print Selected action is used, it will print all POs marked as True.

Subtotal: This field will display a total cost of all Line Items, before Tax and Shipping. 

Tax Cost: This field will display the total amount of tax charged to all line items. 

Shipping: This field will display the Shipping Cost of the PO.

Shipping Tax Code: This field will display the Shipping Tax Code linked to this PO.

Miscellaneous: This field is used to display any miscellaneous charges or credits on the PO.

Total: This field will display the total cost of the entire PO. If applicable this total will display the total amount in the vendor currency and the native site currency.

Invoiced Total: This field will display the total cost invoiced on this PO.

Blanket PO ID: This field will display any linked Blanket PO ID.

Date Created: This field will display the date that this PO was created. 

Created By: This field will display the User that created this PO.

Date Edited: This field will display the date that this PO was last edited.

Edited By: This field will display the User that last edited this PO.

No. of Attachments: This field shows how many image attachments have been added to this PO.

Exchange Rate: This field displays the Exchange Rate of the PO.

Custom Field: By default any Custom Fields entered on the PO will be listed last in the PO List View. 

 

 

Purchase Order List Actions

PO List actions can be accessed in the upper right of the PO List page. For more information on the available actions in the PO List please reference the Purchase Order Action Menu article.